Mid Mersey LMC Vacancy - Secretary

MID MERSEY LOCAL MEDICAL COMMITTEE

 

JOB DESCRIPTION

 

POST:                                        Secretary

WORKING PATTERN:          Monday to Friday – 25 Hours - to be agreed

                                               Evening work required

                                               – minimum of 8 evening meetings per year and must have flexibility

PAY SCHEME/PAY BAND:      £19409 - £22683 pro rata and dependent upon experience

PENSION                                 Workplace pension       

ACCOUNTABLE TO:                Committee Administrator

RESPONSIBLE TO:                 Medical Secretary

 LOCATION:                            St Helens

JOB TYPE:                               Permanent

Key Responsibilities: 

Provide secretarial and administrative support to the Committee and Committee Administrator

To liaise with: LMCs, GPC, CCGs and NHS England                                       

Organising and preparation of meeting packs and all relevant documents as instructed, taking, transcribing and distribution of minutes  

To be responsible for inputting, maintaining and retrieval of information from relevant databases and to assist in the preparation of statistical, audit information and assist in time limited projects as requested including keeping records of attendance and expenses claims

To organise and prioritise own workload on a daily basis to ensure that time deadlines are met and that urgent work is accommodated

To manage and maintain the diaries for the Committee and other members of the team where required

To maintain strict confidentiality in all aspects of the work and compliance with all policies and procedures

To be responsible for implementing and maintaining an efficient system for filing and following up any outstanding queries, comments and actions where required

Maintain supply of stationery stock/office supplies are available, sourced and used efficiently, and to ensure office equipment is kept in good working order by reporting faults through the appropriate channels

Organise hospitality and/or overnight accommodation if required and any necessary transport arrangements

To undertake any training and development necessary to fulfil the requirements of the post and any other duties commensurate with the grade and level of responsibility of this post

3 month probationary period and References required

Closing date 04.05.18

 Due to the expected volume of applications only successful applicants will receive a response

 Please email all applications and CVs to : This email address is being protected from spambots. You need JavaScript enabled to view it.

For further information/informal visits please contact Trish Gormley 01744 28588

 

Secretary - PERSON SPECIFICATION 

Method of Assessment:  A - Application Form  C- Certificate/Document  T -Test/Presentation  I- Competence Based Interview

  

Criteria

 

Essential

Desirable

Assessment

Qualifications

GSCE Standard or Higher

 

A & I

RSA III or equivalent level of qualification or significant equivalent previous proven experience

 

 

A & I & C

Word Processing Skills

 

A & I   & C

Medical Terminology

 

A & I   & C

Knowledge and Experience

Excellent Minute Taking skills

 

A & T & I

Shorthand Minute Taking skills

 

        √

A & T & I

Previous secretarial experience preferably in a healthcare organisation

 

 

A & I

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint/ECDL

 

A & I

Significant administrative/secretarial experience including initiating and maintaining office systems

 

A & I

Demonstrable experience in dealing with sensitive and confidential information

 

A & I

Understanding of Confidentiality, knowledge of Data Protection Act and ability to maintain confidentiality

 

A & I

Knowledge of NHS issues

 

A & I

Skills and Abilities

Ability to work at pace in a busy working environment and able to multi-task

 

A & I

Excellent Time Management Skills

 

A & I

Ability to manage own workload and Prioritise

 

 

A & I

Communication Skills

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information

 

A & I

Ability to accurately maintain computerised and manual filing/documentation systems

 

A & I

Effective team working and ability to work on own initiative

 

A & I

Other Requirements

Ability to travel across sites for meetings if required

 

A & I

Able to work the hours and undertake duties required

 

A & I

To undergo regular Personal Development Plans and undergo any further training for the post

 

A & I

 

 

 

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